Need wedding planning tips for your upcoming outdoor wedding? Hosting a celebration of your love outdoors is a wonderful idea, but your choice of pagoda tents or other wedding marquees matters tremendously. The first aspect to remember is the venue itself and your guest list. Sufficient space for your planned seating and table arrangement is key, so pick an appropriately sized marquee to fit everyone comfortably. Don’t forget about reserving some space for the dancefloor, too! Hosting outdoors also exposes you to inclement weather, meaning your chosen pagoda tents must be sufficiently waterproof. Below, we cover more essential tips for outdoor weddings!
There’s something indescribably magical about outdoor weddings. A day full of festivity, happiness, and love, with nature serving as the backdrop, can be made truly unforgettable. And, to be blunt, it’s likely a more budget-friendly option, too, compared to renting out a permanent venue.
But while holding events under temporary structures comes with many more advantages than that, it requires an equal amount of planning and forethought. So, to make sure you don’t get caught up in the magic, we prepared a comprehensive list of top wedding planning tips when using pagoda tents and wedding marquees:
The first aspect involved in planning an outdoor wedding concerns the size of the marquee or pagoda tent. Make sure there is enough room to comfortably fit every one of your guests, including tables, seating arrangements, a dance floor, and other features or entertainment you have planned. Choosing the right wedding marquee is absolutely critical, so give it sufficient thought!
Once you know the shape and size of your venue, do yourself and the catering staff the favour of keeping them in the loop. Invite them to visit the site, tell them about your planned space arrangement and where you intend to deploy the marquee or pagoda tents. Together, you’ll plan the evening ahead of time to make sure everything runs smoothly, from kitchen and food service to lighting and sound systems.
No matter how you visualise the evening in your head, the weather might have something to say on the day of your wedding. To accommodate your guests to the best of your ability, pick a wedding marquee with sufficient waterproofing and heating/cooling installations to keep everyone comfortable.
The hallmark of any great outdoor wedding lies in its surroundings. Make the most out of the area and greenery around your wedding marquee by allowing your guests to move in and out easily to chat, take in some fresh air, or simply lounge around.
When planning your outdoor wedding, it’s essential to consider the proper safety and accessibility of your venue. Remember to remove any slipping hazards or unnecessary obstacles, ensure the site is well-lit, and use sturdy flooring.
As for the utilities, arrange for generators to provide a reliable power source to last you and your guests throughout the whole event.
Of course, no true wedding can be complete without adequate lighting and decor! After all, it’s the one event where you and your loved one are the focus, so try to create a warm and intimate atmosphere. Consider a few personal touches that show off your personal love story, and tie it all together with tasteful flower arrangements, both inside and outside!
Speaking of the outside – don’t neglect it! If you plan on having an organised patio space outdoors for your guests to relax away from the buzz of the party, make sure to decorate it as well. Oh, and definitely remember to decorate the entrance to the marquee, too.
Undoubtedly, some of your guests are in it for the food and conversation, while others will want to dance the night away. Arrange the space under your wedding marquee so that your guests don’t get in each other’s way as much as possible.
Using separate pagoda tents to demarcate different areas is a phenomenal way to establish a layout where each zone has a dedicated and instantly recognizable purpose. Other than a dining area with most of the seats and the dance floor, consider other options, like a space for children, a designated space for smokers, or a well-stocked bar.
Planning outdoor weddings requires some additional foresight. But when executed carefully and correctly, you can easily create a magical and memorable experience for you and your guests during your most special evening. With these tips in mind, you’re already halfway there – all that’s left is picking the right temporary structure for your wedding. Contact us at Pavilion, and we’ll help you in arranging the night of your dreams!
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